Gloucester Film Makers

Gloucester Film Makers GDPR Privacy Notice Policy Statement    

Gloucester Film Makers keeps contact details of members and interested parties for the purpose of recording membership and keeping them informed about current and future club activities.

These details are held on computers owned by the committee members and paper records held by the club secretary.

The only information kept is name, address, email address and landline and mobile phone numbers plus any correspondence on paper.

Although we can process the data of Club Members under the “Legitimate Interest” provisions of GDPR we obtain “marketing consent” as part of annual membership registration.

People who have previously paid to attend one of our public shows are also covered by  “Legitimate Interest”  but we recognise that we need “Marketing Consent” to advertise new events and activities to non-members who have not previously paid to attend a Gloucester Film Makers event.

We use a computer system to keep all this data safe and to help us comply with data protection regulations.

We may also process and store information on any invitations we have sent to you for activities or events, your attendance at any activities or events

You have various rights under the General Data Protection Regulations:

1. You have the right to erasure – the right to request that we delete some or all of your details. This right only applies where we have no legitimate interest or legal requirement (e.g. child protection) to keep them. For example, if you gave us your mobile number but now want us to delete it, since it's not a requirement for running the club, but just a convenience, then we are obliged to do so.

If you are not currently involved with the club and have not been involved in any activities that would legally require us to keep records then we require opt-in consent from you to keep your data. You have the right to withdraw this consent at any time.

Legitimate Interest is also overridden by your interests, rights or freedoms. For example, if we want to keep your address to help future officials to administer the club, but you argue that you want your address to be totally secret because you would be at risk of harm if it became known, then that risk would override our convenience and we would be obliged to delete it.

2. You have the right to rectification – if we hold incorrect details about you then you

can require us to correct them.

3. You have the right to be informed about how we use your contact information.

4. You have the right of access – we must provide you with details of information we hold about you on request. However, if your request is manifestly unfounded or excessive then we can charge a reasonable fee for responding or we can refuse to respond.

5. You have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you think we have been mishandling your data.

6. You have the right to restrict further processing of your data for example if you have lodged a formal complaint and are awaiting the outcome.

7. You have a right of portability – the right to request that all of your information be sent to another  organisation

The full detail of your rights can be found on the ICO's website.

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